Many people especially public men are eager to make a good speech. A good speech requires much preparation and skills starting from being well-prepared (before actually taking a word, a reporter should have a kind of written help text), to carry a stiff upper lip, and to have the ability to interact with the target audience, and to grip its attention.
A report is one of such helping hands where you can actually preview everything not to fail during your presentation. First of all, it’s necessary to distinguish between various types of a report to find out, what blunders should be avoided, and what information is necessary to be included.
First of all, the difference between all of them is in the aim of the report. Laboratory reports are those backed by some health and safety information. On the other hand, research reports concern some case studies, or a particular research. Besides all these types of reports, there are also proposals, progress papers, technical reports, financial reports, and so on. It’s rather natural that each of these kinds has its own general guidelines on page limits, sections to stick to, their own descriptive style etc. In some of these papers it would be out of place to add many pictures, whereas some illustrated reports would conversely become more visual and effective for the target audience.
Approaching the essence of the problem, it’s necessary to remember that a report is a well-organized document, which analyzes and investigates a certain problem, and aims to put forward the information introduced as clear as possible. You will achieve this aim if the information you present is clear, concise, accurate, and well-structured.
Before writing a paper, you should make sure that you understand the topic, and know it’s objective. After, you proceed to deciding on basic framework of your paper, and simply jotting down the main thoughts, and grouping them. The report should contain numbered sections and sub-headings as well as the title page, where you put the title of your report, your name, and the name of your tutor avoiding “fancy” fonts. The report may also include a summery to give the reader a general idea of the paper. Usually, summery contains the conclusions, key findings and recommendations. Unlike summery, the introduction is an obligatory part of your report. The introduction should include the background for writing a paper, as well as the reasons for writing the paper. Then you actually present the body of your report in headings and sub-headings, which might be five or six sentences long to develop the problem in full. You can also include the diagrams, charts and other illustrations which could support your arguments. The report also contains bibliography, appendices and references.
To conclude, you should also keep in mind that the jargons and colloquial language is avoided, as well as too long sentences, the personal language (however, in your conclusions and recommendations it may be at the right point). At the very end, when you are sure that you have carried out a sufficient work make sure that the layout, text organization, coherence, grammar, referencing and style are ok, and then go ahead for new achievements.
